One would assume that the personal details of world leaders would be highly guarded and kept private. This bubble burst earlier this week, when an Australian immigration organization accidentally revealed personal details of world leaders at the last G20 summit.According to the Guardian a person employed at the Australian immigration agency inadvertently sent the passport numbers, visa details and other personal identifiers of all world leaders attending the G20 summit to the organizers of the Asian Cup football tournament.
As I wrote in a previous blog from late last year, what if one could prevent such a grave breach from occurring in the future, while maintaining employees email sending routines and methods? You can and it has become a necessity for businesses that want to stay in business.
With Safe-T’s Secure Email solution it is possible and easy to ensure emails do not end up in the hands of those they are not intended for. Safe-T Secure Email allows employees to send encrypted emails securely to any recipient regardless of their location. Emails can be sent to anyone without disrupting the normal routine and not by requiring the recipient to install software or exchange keys.
Safe-T’s Secure Email offers a wide range of security, integration, and audit tools; which work together and allow the organization’s IT administrator, CIO, and CISO, to deploy layers of protection against potential incidents of emails being sent to wrong recipients.
- The 1st layer which can be used will automatically encrypt the entire content of the email, including the email’s body and attachment, thus preventing the wrong recipient from opening the email and reading the content.
- The 2nd layer ensures the secured email is only sent to an email address available within the organization’s CRM, thus preventing sending the email to wrong email addresses.
- And the 3rd layer stores the encrypted package within the organization’s network and sends the recipient a link to download the package, rather than the email itself, as it happened in the cases mentioned above. This allows for the opportunity to delete a stored package if the email was sent to a wrong recipient. In addition, a one-time password or username and password is then needed in order to access the email within the server. In the 3rd layer of protection, two factor authentications are offered, which helps to further prevent un-allowed access to the content.
So how does the solution work? It’s easy to understand and more importantly, it’s effective.
- Once the encrypted email and its attachments are sent, they are stored by the Safe-T Box server of the sending organization within an encrypted storage space.
- The recipient receives an email with a link which is clicked on to retrieve the stored email at the sender’s organization.
- Using either a one-time password or oAuth2 (OpenID, SAML) username and password, the recipient is authenticated and can then access the encrypted email and download attachments via the organization’s portal.
To summarize, using Safe-T’s layered security approach ensures that the organization has many fail-safe points to help ensure that emails that are accidentally sent to a wrong recipient—ad-doc or registered—can be blocked or intercepted.